English -- Class 4

Topic: Notice Writing
Name: ____________________________Class: 4Date: ________________
Learning Objectives
Let Us Begin!

One morning, Amit saw a big sheet of paper pinned on the school notice board. It said that the Annual Sports Day would be held on 20th December. It told students when to come, where to gather, and what to bring. All the important information was written clearly in just a few lines.

This is called a notice. Schools, offices, and organisations use notices to share important information with many people at once. Let us learn how to write a good notice!

Step-by-Step Explanation

What is a Notice?

A notice is a short, formal written message used to inform a group of people about something important. It is usually put up on a notice board so that everyone can read it.

When Do We Write a Notice?

Notices are written to inform people about events, meetings, holidays, lost items, competitions, or any important announcement. In school, notices are written for things like sports day, book fairs, parent-teacher meetings, and school holidays.

Think about it: Have you ever seen a notice on your school notice board? What was it about?

Format of a Notice

A notice has a fixed format. Every notice must include these parts:

PartWhat to Write
1. Name of the school or organisationWritten at the top, in the centre (e.g., Delhi Public School, Mathura Road)
2. The word "NOTICE"Written in capital letters, in the centre
3. DateThe date when the notice is written
4. Title / HeadingA short title that tells what the notice is about
5. BodyThe main message -- What is happening? When? Where? Who should attend?
6. SignatureName and designation of the person writing the notice (e.g., Head Boy, Class Monitor)

Think about it: A notice must answer four important questions -- What is happening? When is it happening? Where is it happening? Who should know about it?

Tips for Writing a Good Notice

1. Keep it short and clear. A notice should not be too long. Write only what is needed.

2. Use simple language. Everyone should be able to understand it easily.

3. Include all important details. Do not forget the date, time, and place.

4. Use a formal tone. A notice is not like a letter to a friend. It should sound official.

5. Put it in a box. Notices are usually written inside a box or border so they stand out on the notice board.

Important Words Used in Notices

Notices often use phrases like: "All students are informed that...", "You are requested to...", "This is to inform all...", "Kindly note that...", "For further details, contact..."

Key Words
WordMeaning
NoticeA short, formal written message to inform a group of people
Notice boardA board where notices are pinned for everyone to read
FormalOfficial and proper in style
DesignationA person's title or position (e.g., Head Girl, Class Monitor)
AnnouncementA public statement giving information about something

English -- Class 4 (continued)

Topic: Notice Writing -- Examples and Practice
Model Notices
Example 1: Annual Sports Day

Sarvodaya Vidyalaya, Janakpuri, New Delhi

NOTICE

Date: 5th December, 2024

Annual Sports Day

All students are informed that the Annual Sports Day will be held on 20th December, 2024 (Friday) from 9:00 a.m. to 1:00 p.m. in the school playground. Students participating in events must wear their house T-shirts and white shorts. All parents are welcome to attend. Kindly be on time.

Meera Sharma
Head Girl

Example 2: Lost and Found

Kendriya Vidyalaya, Ambala Cantt

NOTICE

Date: 10th October, 2024

Lost -- Blue Water Bottle

A blue water bottle with the name "Arjun" written on it has been found near the school library. The owner is requested to collect it from the Lost and Found box in the staff room. Please see Mrs. Gupta, Class 4-B teacher, during the lunch break.

Ravi Kumar
Class Monitor, 4-B

Example 3: Book Fair

St. Mary's School, Pune

NOTICE

Date: 1st February, 2025

School Book Fair

All students are informed that a Book Fair will be held in the school hall from 10th to 12th February, 2025. The fair will be open from 10:00 a.m. to 3:00 p.m. each day. Students can buy storybooks, activity books, and stationery at special prices. Students of Classes 3 to 5 will visit during the lunch break. Bring your own money.

Priya Deshmukh
Head Girl

Key Points to Remember
Practice Questions

A. Fill in the Blanks

  1. A notice is a short, written message to inform people.
  2. The word is written in capital letters at the top of every notice.
  3. A notice must tell us What, When, , and Who.
  4. At the end of a notice, we write our name and .
  5. Notices are usually put up on the .

B. Multiple Choice Questions

  1. A notice is written to:
    (a) tell a story(b) inform a group of people(c) write to a friend(d) describe a picture
  2. Which of these should NOT be in a notice?
    (a) Date(b) Title(c) Personal feelings(d) Name of the writer
  3. The tone of a notice should be:
    (a) funny(b) informal(c) formal(d) poetic
  4. Which phrase is commonly used in a notice?
    (a) Once upon a time(b) Dear friend(c) All students are informed that(d) I am writing to you

C. Write a Notice -- School Holiday

Your school will remain closed on 26th January for Republic Day. Write a notice informing all students. Use the format you have learned.

D. Short Answer

  1. What four questions should a notice answer?
  2. Why should a notice be short and clear?
Think and Do -- Fun Activity

Notice Board Designer: Imagine you are the Class Monitor. Your class is organising a "Show and Tell" event where each student brings something interesting from home and talks about it. Write a notice for this event. Fill in the details below, then write the full notice on the lines.

DetailYour Answer
School Name
Date of the Event
Time
Place
Who Should Attend

Now write the full notice: